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Council asks Don to prepare RFQ for city engineering services
Summary
Council authorized Don to prepare a request for qualifications for a city engineer, approving a fee estimated at about $500–$600 and setting an anticipated RFQ timeline leading to possible contract approval in March.
Council discussed issuing a request for qualifications (RFQ) to hire a city engineer and asked Don (S6) to prepare a draft RFQ using templates he provided from other cities.
Don said the work to prepare the RFQ should not run more than $1,000 and likely falls near $500–$600. The council moved to hire Don to prepare the RFQ at the proposed fee; the motion was seconded and approved. Don recommended advertising in December, allowing roughly a three-week response period over the holidays, evaluating responses in late January, holding interviews in February and returning to the council with a contract-ready recommendation possibly in March.
Don suggested the RFQ committee review and rank respondents and recommended selecting at least three finalists if multiple responsive proposals are received. Council members encouraged local outreach to qualified firms and discussed committee responsibilities.
