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Stockbridge 250 committee reviews passport distribution, prize rules as supplies run low
Summary
Committee members reported limited remaining "passport" booklets, discussed holding some for a Triplex screening and debated prize eligibility rules; Chester donated a $400 Lincoln statue and the Norman Rockwell Museum donated tickets.
The Stockbridge 250 Committee heard that town "passports" used to track participation in 250th events are running low and discussed how to award prizes if few participants complete every stop. A committee member said she "redistributed some passports" from underused locations to busier venues and estimated about 30 remained at the country store.
Committee members reviewed donated prizes and possible awarding rules. One member said, "Chester is donating a 400 value statue of the standing Lincoln as, as the grand prize," and the group confirmed the Norman Rockwell Museum offered two adult tickets as another prize. Members debated whether to award top prizes only to those who complete every event or to set a lower threshold (for example, 5 or 6 of 8 active stamps) so more people are eligible. The chair noted the tear-out card collects contact details but not the number of events completed and asked the group to consider instructing a designated person at each venue to record counts to avoid excessive follow-up.
The committee also held a short planning exchange about a Triplex screening tied to the passports program: a member said a one-night run is tentatively scheduled for August 27, contingent on a speaker who would present before or after the film. Members agreed to publicize passport submission instructions in Stockbridge Updates and the Berkshire Eagle and to revisit prize criteria if return rates remain low.
