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Votes and key motions: minutes, payments, stage, track railing and signage
Summary
At their March 9 meetings the Agricultural District and the Fair & Rodeo Board approved minutes, secretarial payment, a $22,100 stage design quote, a $25,000 not-to-exceed track railing authorization, funding for Beta Sigma Phi advertising from Sponsored Events, and NDOT sign coordination for Highway 93.
Several formal actions were recorded at the March 9 meetings:
- Approval of the February 9, 2026 meeting minutes (Co-Chair Amy Garcia moved; Member Martin Troutt seconded; Member Rope Ashworth abstained). "Motion carried." (Agricultural District and repeated in Fair & Rodeo minutes.)
- Payment of secretarial services for February: Member Bill Panagopoulos moved; Member Rope Ashworth seconded. Motion carried.
- Approval of Basin Engineering quote for permanent stage design and RFQ preparation: $22,100. Member Martin Troutt moved; Co-Chair Amy Garcia seconded. Motion carried.
- Track railing authorization: Member Martin Troutt moved to approve Gabe Lopez to proceed with the track railing for an amount not to exceed $25,000; Co-Chair Amy Garcia seconded. Motion carried. A previously approved $2,700 survey by Basin Engineering remains in place.
- Beta Sigma Phi advertising: Motion by Rope Ashworth to cover costs from Sponsored Events budget line; seconded by Bill Panagopoulos. Motion carried (exact dollar amount not recorded).
- Fair & Rodeo Board authorized Member Martin Troutt to work with NDOT to place a metal sign north of the fairgrounds on Highway 93 (motion by Caleb Sumrall; seconded by Bill Panagopoulos). Motion carried.
The minutes do not provide complete roll-call vote tallies for each motion; abstentions and absences are recorded where noted (for example Member Rope Ashworth abstained from the minutes approval).
