Staff recommends OpenGov purchase to centralize capital‑project tracking; item added to consent agenda

City IT staff recommended that council approve a three‑year licensing and implementation agreement with OpenGov for capital‑project and budget tracking and add the purchase to the consent agenda for the March 17 council meeting.

David Leibowitz, director of IT, said staff selected OpenGov after a multi‑vendor evaluation because of its demonstrated integration with the city’s Munis financial system and ESRI GIS tools and because it provides role‑based dashboards for staff, leaders and the public. He told the council the average implementation timeline is about six months (typical range four to nine months) and that dashboards for council and the public would likely appear around months five to seven of the deployment.

Leibowitz said the licensing model is based on the scale of capital projects rather than number of users and that the vendor’s professional‑services estimate included integration hours intended to pull historical spreadsheet data into the platform. Staff said the IT team will drive the implementation with vendor professional services and that training is included in the recommended package; staff suggested training roughly seven initial users who would then become in‑house trainers.

Staff recommended approval and indicated the OpenGov purchase would be placed on the consent agenda for the March 17 meeting; council members agreed to leave the item on consent but said they might ask that it be presented separately at the council meeting. The recommendation was informational in the work session and did not represent a final procurement authorization.