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Planning staff to migrate meeting materials to SharePoint and request volunteer file cleanup
Summary
Staff reported a planned migration from OneDrive to SharePoint for planning-board materials, with read-only access for board members and edit rights for select staff; volunteers may be asked to help clean and purge legacy files.
Planning staff (Tracy) told the board the office will move documents from OneDrive to a SharePoint site. Board members will receive read-only access and selected staff (Michelle, Max, Dave) will retain edit rights; staff said the IT team cannot migrate everything without help and asked for volunteers to assist a one-day file-cleanup session.
Tracy said the goal is to consolidate draft and final documents into a single authoritative copy and to eliminate duplicate or paper-boxed files (for example, an Ulster Savings Bank file currently occupies a full box). The office will email invites to SharePoint when the site is ready.
