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Council approves software upgrades for finance/billing, document management and fleet operations
Summary
Council approved three budgeted software purchases: a finance and utility-billing upgrade (VIP) for $54,100, an OnBase enterprise content upgrade for $30,320, and Fleetio fleet-management software for $21,960, citing improved efficiency and interoperability.
Service Director Shaw presented a multi-item technology package intended to modernize the city's finance, document-management and fleet-management systems. He described the finance/utility-billing upgrade as moving from a 20-year-old Egov platform to VIP (implementation cost $54,100, annual fees expected to rise to about $46,000). Shaw said the go-live target is 2027 and emphasized improved electronic purchase-requisition and real-time budget monitoring.
Council also approved an amendment to the city's OnBase license to unlock enterprise content-management features (total cost $30,320) and authorized purchase of Fleetio for vehicle and equipment maintenance management (total cost $21,960) to inventory roughly 125 vehicles and ~25 equipment items. Council discussed data ownership and migration clauses; the law director and staff confirmed termination provisions require the vendor to return city data.
