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Mabton staff recommends one-year ZipTility pilot to build GIS-based maintenance system
Summary
Consultants recommended a one-year ZipTility agreement to build a GIS-based computerized maintenance management system (CMMS) to map meters, hydrants and valves, centralize manuals and support preventive maintenance; councilors asked about backups, public access and whether it could cover sewer and roads.
Jay described ZipTility as a GIS-based CMMS that would allow the city to map water lines, hydrants, valves and sampling stations, store equipment manuals and photos, and generate work orders tied to customer service calls. He recommended a one-year agreement to build out the system and demonstrate value before committing long term.
Jay said the system is cost-effective for smaller communities and not a long-term lock-in: "You guys sign a 1 year agreement... If you like it, great. You do an extension. If you don't like it... you upload everything that we have, and you can look at something else." Councilors asked if the system could be used for sewer and roads and whether the public could see the data; Jay said it can cover multiple asset types and public-access settings are selectable by the city. He also said the team can provide downloadable backups so the city retains its data if it leaves the vendor.
Staff and councilors discussed mapping-data quality: preexisting CAD maps are often approximate and the team recommended field verification using a tremble unit and locators to pinpoint valves to within 18–24 inches during the build-out. Council members asked for details on who would have access and for a plan to provide on-site backups in case of cloud outages.
