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County treasurer flags backlog, unreconciled ACHs and urges fixes before finalizing budgets
Summary
The treasurer reported a backlog of bank reconciliations, unrecorded ACH activity and an estimated $99k starting balance that may not have rolled correctly; she requested time and resources to reconcile records before budget adoption.
Osage County Treasurer (speaker 6) told commissioners she is managing a backlog of bank reconciliations and flagged automatic ACH withdrawals that were hitting bank accounts but not yet recorded in the county's financial system. That mismatch, she said, creates uncertainty about what funds are available for departmental use and for proposed wage steps.
The treasurer described an "auto-reimbursement" fund stemming from motor-vehicle transactions and noted that some reimbursements did not roll properly into budgeted lines last year. She said the account showed $99,000 at the start of the year but that earlier transfers were not posted; reconciliation would determine true balances. She proposed pausing unrecorded ACHs and promised to prioritize bank reconciliations so staff can close the books and provide accurate numbers for the Sept. 8 hearing.
Commissioners supported the reconciliation work and asked for a timeline. Treasurer staff said they would start entering the backlog immediately and aim to present reconciled numbers and any recommended fund transfers before the next workshop. The commission agreed that accurate bookkeeping is prerequisite for approving wage changes and capital appropriations.
