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Online presenter says consolidated tax-bill mailings could save $8,000 in staff time; treasurer warns of shifted workload
Summary
An online presenter, Matt, estimated consolidating inserts and mailings with tax bills would save his department about $8,000 in staff time and postage; the treasurer and committee members raised concerns that the work and reporting would shift to municipal treasurers and county staff and asked staff to investigate implementation details.
An online participant identified in the meeting as Matt said consolidating inserts with tax bills and switching to a single-piece mailing could save his department roughly $8,000 in staff time and reduce postage costs.
"It's about $8,000 in staff time that it would save my department," Matt said. Committee members responded that while postage savings are possible, the change would shift reporting and journal-entry work to the county treasurer’s office and to municipal treasurers, and asked staff to explore whether the vendor that stuffs and mails bills can handle inserts for multiple municipalities.
The treasurer said the county’s vendor relationship and settlement process will require additional journal entries and reporting and that some extra workload is certain: "So I'm not sure how much time Matt's spending versus the time I'm spending, I can't give you a straight answer." The committee asked staff to research meter-rate effects, vendor capabilities, and whether the county or municipalities would bear postage and processing costs before advancing the change.
