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Council presses staff to track event revenues, considers earmarking sponsorships
Summary
Councilmembers sought clearer accounting for event sponsorships and vendor revenues; city staff said coding exists for each event and will work with finance on options to encumber or credit surplus event funds going forward.
Councilmembers pressed staff on how sponsorships and vendor revenue are tracked and whether surplus proceeds from volunteer-run events could be earmarked for the same event the following year. "We do actually have, within our accounting system, little codes set up for each specific event to track both expenses and revenues," Erica Madsen said, explaining staff and finance already use event-level codes.
City Manager Kimberly Greer told council the general fund structure means year-end surpluses currently wash into unassigned fund balance and do not automatically carry over for the same event unless council directs an encumbrance. Greer noted the FY2026 budget now shows full event costs and anticipated sponsorships on both expenditure and revenue lines and said finance can explore options if council wants particular events to carry forward funds.
