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Griswold selectmen approve ADP payroll contract after finance director presents costs
Summary
The Griswold Board of Selectmen voted to buy an ADP payroll service for $13,297.60 a year, citing time savings, online timekeeping and contingency funds to cover the cost; Finance Director Kelly Vashon recommended ADP over Paychex and explained benefits for onboarding and W-2 processing.
The Griswold Board of Selectmen voted July 28 to approve a contract with ADP for town payroll services, moving the town from a manual, in-house process to a web-based system.
Kelly Vashon, the town’s finance director, told the board she obtained two bids and recommended ADP. “So $13,297.60 for the annual cost, and then Paychex would be roughly 13,595. So ADP right now is $300 less,” Vashon said, adding the system would allow employees to punch in from a phone or desktop, automate W-2 and quarterly reporting, and ease onboarding.
Vashon described current payroll as time-consuming, noting seasonal staffing rises from about 35 to roughly 70 employees and manual timecards that can take three to four days to process. She said department heads would be able to view live time balances and employees could access pay stubs and income verification online.
Board members asked whether the cost was in the current budget; Vashon said it was not, and that she proposed using the town’s emergency and contingency line — about $80,000 — to cover the first-year expense. Committee member moved to approve the ADP purchase for $13,297.60 and the chair seconded; the motion passed by voice vote.
The board instructed staff to arrange training for employees and department heads and to return with any implementation details if needed.
