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County staff weigh digitizing decades of construction maps amid public-records concerns
Summary
Revenue/records staff proposed donating physical construction plans to a local archives and continuing a scanning project; commissioners discussed whether scanned maps become public records accessible remotely and favored limiting remote access to protect title-search integrity while making digitized maps available in-office.
Records staff (speaker 6) proposed donating old construction plans and continuing a scanning project to preserve bulky county records. Staff said many maps had been scanned previously and that digitization saves physical space and preserves fragile documents.
Commissioners and staff raised questions about public-record status for scanned documents and whether title-search access could be broadened inadvertently if files are made externally accessible. Speaker 6 said scanned maps would remain accessible only via public terminals in the county office unless formally published, and commissioners asked staff to clarify procedures and legal constraints before releasing material more widely.
