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Board hears first read of AI policy: staff access to closed Gemini, students largely blocked
Summary
District staff presented a first read of a board policy and administrative regulation on artificial intelligence that recommends staff use a closed Gemini deployment, prohibits students from direct access to generative LLMs, requires vetting and prohibits uploading PII, and calls for professional development and monitoring before broader rollout.
A first read of board policy and an accompanying administrative regulation on artificial intelligence drew discussion Nov. 13 about privacy, procurement and professional development timelines.
IT staff (identified in the discussion as Dave) described two models: public/open LLMs (e.g., ChatGPT, commercial Gemini in public Gmail) and a district-controlled closed Gemini deployment. Staff recommended prioritizing closed systems that keep district inputs inside the Auburn domain and limit external data sharing. Under the draft AR, staff and faculty would be permitted to use approved AI tools (the presentation named Gemini as the vetted option for district accounts) but would be prohibited from entering personally identifiable information, confidential student records or sensitive operational data into those platforms. All AI-generated outputs would require human review, fact-checking and verification prior to publication or use.
Staff also recommended a timeline that pairs policy/AR adoption with professional development; trustees asked that PD and enforcement be aligned with any rollout and raised questions about monitoring and how fact-checking would be documented. The board did not vote on the policy; staff said the AR/BP would return after public comment and further edits.
