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Council to review unauthorized mass email at next meeting after member raises concern
Summary
A member reported that an email was sent to roughly 1,000 people from the council's list without board approval. The council moved to schedule a discussion at its next meeting to clarify database access and rules governing mass communications.
Council members agreed to schedule a discussion at the next meeting to examine access to the council email database after a member reported an unauthorized mass email distributed to about 1,000 recipients.
During the informal check-in a member said, "So recently, a mass email went out from this organization to at least 1,000 people on our email database...it went out without authorization or consensus for any votes from the board." The chair asked the secretary (Jen Rarknick) to help capture the issue for a future agenda. At new business a motion was made and seconded to place a dedicated discussion of database access and the Easter-email incident on the next meeting's agenda.
The council deferred full discussion to the next meeting and asked the motion filer to work with the secretary to provide precise wording for the agenda.
