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Board renews three-year IT contracts for Google Workspace and Incident IQ
Summary
District staff recommended and the board approved a three-year Google Workspace for Education Plus agreement with CDW (three-year total $52,500) and a three-year Incident IQ renewal (three-year total $43,891.18) to stabilize licensing costs after recent vendor price increases.
District IT staff recommended multi-year renewals for critical systems to reduce exposure to annual price increases. For Google Workspace for Education Plus, staff solicited bids and recommended a three-year agreement with CDW that allows annual payments totaling $52,500 (about $17,500 per year), citing recent price increases from Google and a preferential pricing arrangement tied to the Nebraska Association of Technology Administrators.
"This sets it at 17,500 per year," the presenter said, describing the three-year payment structure and the rationale to insulate the district from future inflation on licensing costs.
Incident IQ, the district’s proprietary help-desk and IT-inventory system, was presented with three-year pricing as well. Staff recommended the three-year option to moderate typical single-year increases; the quoted three-year total was $43,891.18.
The board moved and approved the CDW Google Workspace purchase (motion by Schwartz, second by Polk) and the Incident IQ renewal (motion by Lang, second by Merrigan). Administration said these choices align with budget planning to manage future increases.
