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Council approves $900,000 budget increase for Highway 5/County Road 11 project; city's additional share estimated at $150,000
Summary
Staff updated the council that the Highway 5/County Road 11 project budget will rise from $12,400,000 to $13,300,000 after about 22 change orders and soil corrections. City staff said most added costs will be covered by external funding; the city’s estimated additional share is about $150,000 and MnDOT may be asked for roughly $420,000.
City staff updated the council on the Highway 5 and County Road 11 project and requested a budget increase to allow the city manager to approve final pay requests. Staff said the original project budget at contract award was $12,400,000; after processing about 22 change orders and accounting for additional soil correction work, estimated total project costs are now expected to be approximately $13,300,000.
City Engineer Miss Garen described the soil issues and cost reconciliation to the council: “When they when the project team first contacted me, it was like a $900,000 correction, and they were able to get it down to $400,000 in rough numbers to repair the roadway or correct the soils, I should say.” Staff said the city’s additional share is estimated at about $150,000; the bulk of the extra costs are expected to be covered by county sales tax funds, county state aid, and potential MnDOT year-end funding (staff said they were discussing roughly $420,000 with MnDOT to offset county shares). The council moved to increase the project budget from $12,400,000 to $13,300,000 and approved the motion.
Council members asked clarifying questions about the share split and how city ownership of the project affects approvals; staff reiterated that because the city is the lead agency it must authorize the overall budget increase even if outside funds cover most of the overage. The motion passed by voice vote.
