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State pauses ERP rollout to pursue unified Workday go‑live, officials say
Summary
State officials told the Joint Information Technology Oversight Committee they paused the staggered rollout of Workday HCM to synchronize human capital and financial modules into a single go‑live after finding interdependencies during testing; a 12‑week readiness assessment and an external audit will inform next steps.
The Joint Information Technology Oversight Committee heard July 29 that the state has paused a staggered rollout of its Workday enterprise resource planning (ERP) project and is preparing a single, unified go‑live for human capital management (HCM) and financial modules.
"We moved from a staggered go live of HCM and then financials to a unified go live," said Sean Brown, deputy secretary at the Agency of Administration, who described the project as in a "pause and planning" phase with ongoing vendor engagement and agency work to validate requirements. Brown said the pause followed testing that revealed interdependencies that would have required production workarounds.
The pause will be used to integrate findings from a state auditor review and a contractor‑led readiness assessment and to produce an implementation plan before renegotiating timing and any contract amendments with Guidehouse. "Once we pull all of that plan together and we're comfortable, we then need to work with GuideHouse" to set a new timeline and cost estimates, Brown said.
Committee members pressed for clearer timelines and details about which project components are already usable. Denise Riley, secretary of the Agency of Digital Services, said the budgeting module is already in production and that much of the HCM work reached testing but is not in live production. Officials agreed to provide updated project timelines and the project's documentation to the committee once the readiness assessment and audit reports are available.
The committee requested follow‑up on specific dates, cost implications, and documentation showing what work is in production versus testing. The agency committed to sharing the EPMO dashboard and original artifacts to clarify the project's status and expenditures.
