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Staff recommends both operator and nonprofit use Facilitron; staff to retain administrative oversight
Summary
Staff proposed allowing Sterling Venue Ventures and the OPEC nonprofit to reserve PAC meeting rooms through the City's Facilitron system on a first-come, first-served basis while the City maintains administrative control of the reservation platform; staff cited historical booking proportions (OPEC ~95–97% from 2023–25).
Staff recommended that Sterling and the OPEC nonprofit retain the ability to reserve meeting rooms through the City's Facilitron reservation system on a first-come, first-served basis while the City retains administrative oversight. "Staff recommends that Sterling retain the ability to rent the meeting rooms on a 1st come 1st serve basis," Julia Estrada said; staff extended the recommendation to permit both operators to reserve via Facilitron.
Estrada described booking history to explain the recommendation: Sterling has operated the PAC since 2020, and between 2023 and 2025 the OPEC nonprofit managed approximately 95–97% of all meeting-room rentals while Sterling coordinated roughly 3–5%. Staff said this approach preserves the PAC's convention-center function while supporting facility use and revenue generation.
