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Newcastle board approves ParentSquare for district communications; vendor order shows $4,000 annual cost
Summary
The board approved adding ParentSquare to district communication platforms for 2025–2026. District documents in the packet include a vendor order form listing a one‑time $1,500 onboarding fee and $4,000 annual licensing line.
The board voted Aug. 19 to add ParentSquare to the district's set of digital communication tools for the 2025–2026 school year (motion by Ron Lock; second by Jeremy Gilbertson).
A ParentSquare order form included in the packet lists a $4,000 annual charge (per the district quote shown as an annual per‑student/unit total) and a one‑time $1,500 District Onboarding fee. The order form includes contact information showing Jonathan Atchley as the district signer and shows the document completed and signed in the vendor record on Aug. 14, 2025.
The motion authorizes purchase consistent with the Vendor Order Form and directs staff to complete onboarding and configuration steps. The packet note indicates that ParentSquare will be used to support forms and permissions, volunteer sign‑ups, language translation, direct messaging and other features described on the vendor quote.
Board records show the motion to approve ParentSquare passed unanimously among members present.
