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Staff to produce HDL reconciliation, letters and prepared checks for next council meeting
Summary
The committee directed staff to reconcile HDL invoices, prepare refund checks and waiver letters, and include all backup for council consideration; staff will ask HDL whether a cash refund is possible if credits do not amortize by year-end.
The finance committee closed its session by directing staff to prepare a clear reconciliation of HDL invoices, payments and refunds and to include prepared refund checks and copies of letters in the next council packet. "I can definitely reach out and and come back with an update in the next meeting," Laurie (speaker 4) said when asked to follow up with HDL.
Members asked that letters to businesses explicitly state whether the waiver applies to B&O penalties only and that account notes be added to prevent repeat follow-up. Staff agreed to prepare copies of the refund checks for council signature and to flag any items needing legal follow-up. The committee also asked staff to confirm the date HDL switched to the revised calculation (staff said the week of August 26) and to apply the new formula to outstanding invoices so the city can project credit runout by fiscal year end.
