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Council criticizes incomplete records for recent festival as receipts and payouts don’t match
Summary
Members reviewed last year's festival and flagged missing receipts and inconsistent bookkeeping for vendor fees, band payments and cleanup costs, and urged better records going forward.
Chair told members she reviewed festival receipts and said the documentation was incomplete: the paperwork showed $250 in proceeds on a note but receipts suggested only about $150; some cleanup and rental charges were listed with no check numbers or vendor names. "There wasn't very good record keeping, Kevin," Chair said, and members agreed that if the event continues the committee should require clearer receipts and transparent accounting.
Discussion also reviewed band and vendor payments (one band payment listed at $800, others at $300–$400) and porta‑potty and cleanup charges. Members suggested either hiring an event planner or using clearer vendor invoicing next year, and they agreed to reuse last year's expenditure figures for planning unless better records are produced.
