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Council told city IT needs two servers; $25,000 shortfall to be covered by capital reallocation
Summary
Staff said the city's servers are at capacity and replacing two servers will cost about $56,000; the current budget is about $25,000 short and staff proposed capitalizing the full replacement and shifting $25,000 from professional/technical contracts to cover the shortfall.
Staff reported recent network and power outages revealed the city’s servers are at capacity and that a state-contracted bid to replace two servers is about $56,000. Peter said the budget falls about $25,000 short of that bid and staff proposed capitalizing the servers and shifting $25,000 from professional and technical computer contracts to cover the difference.
The council asked clarifying questions about how the expense would be recorded and whether contract lines would be reduced to free the capital amount. Staff said the replacement will be recommended as a capital expense under non-departmental for FY2026 so the city can capitalize the asset rather than treating it as an operating expense. Council did not take final action at the meeting but directed staff to include the server replacement in the forthcoming amendment and to show the accounting changes in the corrected packet.
