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Commission assigns amendment responsibilities by lottery; shared repository to track work
Summary
The commission used a card-lottery exercise to assign the 21 amendment items among three subcommittees and directed staff to keep working papers and final materials in a shared folder for transparency and continuity.
During the March 5 meeting commissioners conducted a live assignment exercise to divide the 21 proposed amendments among three subcommittees. The vice chair and chair described the assignment process and reminded members that "no work is lost" — catalogued items will be available for the next planning cycle.
One subcommittee read its assigned amendment numbers aloud (1, 2, 5, 7, 11, 13, 16, 19). The vice chair said he would provide a template to standardize subcommittee writeups and place that template in a shared drive so every commissioner and staff member could access working papers and final recommendations. "We'll make something up and it[']ll be easy to track," the vice chair said.
The commission directed staff to maintain a central folder on the town's website for resolutions and past documents and encouraged commissioners to save working notes in individual folders within that shared repository. The approach is intended to ensure continuity and prevent loss of amendments as the files move between subcommittees and future commissions.
