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Board approves fuel, software and refrigeration contracts totaling roughly $2.1 million
Summary
The board awarded a five‑year fuel contract to Colonial Oil Industries for $1,684,475 and approved purchases including Everway LLC's Unique Learning System ($175,830.92) and SA Communal refrigeration services ($245,000); all motions passed on recorded roll calls.
The board voted to award KCS bid #27-104 for gasoline and diesel fuel to Colonial Oil Industries in the amount of $1,684,475 for the transportation and maintenance departments; staff described the outcome as a favorable price after competitive bidding and noted it is structured as a multi-year contract with renewal options.
Separately, the board approved the purchase of the Unique Learning System and components from Everway LLC (quote Q365344) for $175,830.92 to be paid from special education funds, and approved a contract with SA Communal (Nitro) for kitchen refrigeration equipment and repair services in the amount of $245,000 for Child Nutrition. Procurement staff told the board multiple companies bid these contracts and that the SA Communal award was to a local vendor. All motions were approved by roll call with five ayes and no nays.
A procurement presenter described the fuel award as “a phenomenal price” relative to expectations and noted that Colonial Oil serves other local public fleets; the Unique Learning System purchase was explained as part of special education supports and the refrigeration contract was described as necessary after a prior contractor ceased operations.
