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Londonderry planning commission acknowledges posting lapse, approves remedial steps including AI for drafts
Summary
After an unsigned complaint alleging late posting of minutes, the commission voted unanimously to acknowledge the noncompliance with the Open Meeting Law and to adopt remedial steps, including using AI technology for draft minutes and other measures to improve timely postings.
The commission addressed an unsigned email to former Town Administrator Shane O’Keefe alleging noncompliance with the Open Meeting Law regarding timely posting of minutes on the town website. Commissioner Pamela J. Spaulding moved that "pursuant to an unsigned email to Shane O’Keefe, former Town Administrator, alleging a non-compliance with the Open Meeting Law regarding the posting of minutes on the town website, the Planning Commission acknowledges the noncompliance and that remedial action, including the use of AI technology for draft minutes." The motion passed unanimously.
Commissioners discussed challenges in getting minutes posted within the required timeframe and agreed to remedial steps to improve timeliness, including potential use of new minute-taking arrangements, proofreading and technology-assisted drafts. No fines or external enforcement actions were mentioned in the meeting record.
