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Finance tightens gift, food and P-card rules after ledger review; travel coding inflated prior totals
Summary
District finance staff said a ledger review and P-card audit found routine gift and food purchases that should not be paid with taxpayer funds; they tightened justification requirements and sign-in rules and said mis-coding of on-site PD as travel inflated last year's travel totals.
Finance staff reported a general-ledger review and retraining effort to ensure expenses are coded correctly and to improve transparency.
Mr. Petty described an audit of P-card and PO requisitions that identified routine gift purchases and unclear food justifications. He said the district will restrict general-fund gifts to non‑routine events (e.g., retirements), require sign-in sheets when food is provided, and retrain bookkeepers on the SC state accounting manual to ensure correct coding between food, equipment, and tech lines. "We love the intent...but that's not suited for the taxpayer revenue," he said when discussing gift purchases.
On travel, Mr. Petty said differences in how on-site professional development was coded versus off-site travel overstated travel figures previously; correcting the coding will reduce perceived travel spending. He agreed to provide the board with a count of P-cards and guidance on card ownership (principals/directors are the card holders).
