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Board authorizes small increase to Pleasant Valley paving allocation to keep contractor on schedule
Summary
Facing rising paving quotes, the board approved a supplemental contribution (about $3,753; members agreed to authorize up to $4,000) to ensure a contractor can complete an asphalt overlay on multiple streets, with the road/street district covering the remainder.
Staff reported updated asphalt-overlay pricing for several streets, including segments of Pleasant Valley Road, and explained that an additional road (Solvay Road) was added to the package. The contractor re-ran numbers after securing other contracts, producing a modest increase in the total cost compared with the earlier quote. Staff said the city’s capital contribution would remain $100,000 but asked permission to cover a modest overrun if necessary so the job could stay on the contractor’s schedule.
The board debated whether to authorize an increase of $5,000 or $4,000 to the city portion, and members ultimately agreed to a motion that effectively authorized up to $4,000 in extra city contribution to cover an estimated overrun of $3,753.12. One member noted prior practice of final invoicing and cost adjustments based on actual quantities; staff said the street district pledged $85,802 and that final cash reconciliation occurs after invoices are received.
The board approved the supplemental authorization by roll call. Staff will work with the road/street district and contractor to finalize quantities and return a final invoice, with payments split as discussed.
