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Board questions oversight after student club accounts centralized
Summary
Board members raised concerns after staff said school club accounts were moved into a single district-monitored account; the board asked for improved documentation, monthly ASB reports for club advisors, and refreshed internal controls after a past misconduct incident.
Board members discussed the district's recent consolidation of student club bank accounts into a single district-monitored account after staff explained that schools previously kept separate accounts. The presentation noted that, in practice, club advisors decide spending, school secretaries package purchase orders, and principals approve POs. The auditor advised that club advisors receive monthly reports on their ASB accounts.
Members asked whether there is a stopgap so the business office confirms available balances prior to approving field trip requests; staff said that historically principals and secretaries reviewed accounts but centralization allows the district to require documentation and ask schools to hold discretionary funds while fundraising is uncertain. Board members emphasized updating written procedures, training office staff, and providing more resources; the board also referenced an incident about 10–15 years ago when a principal took money from student accounts, underscoring the need for stronger internal controls.
