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Board seeks clearer accounting before approving signature authorizations for club accounts
Summary
Board members asked for an aggregated report on the $450,000 in student and school activity revenues/expenditures and clarity on who is authorized to sign checks; finance staff agreed to provide auditors' summaries and a rollup for board briefs.
During the latter portion of the work session, a board member raised questions about the student and school activity accounts and the list of individuals authorized to sign checks. Finance staff explained the accounts include a large number of club accounts (the high school alone has many) and that the board previously approved an aggregate budget for student and school activity accounts in the current fiscal year — approximately $450,000 in combined revenues and expenditures for those accounts.
The board asked how that $450,000 is distributed across clubs and how signature authority functions in practice. Finance staff said club accounts are separate special-revenue funds tied to fundraising and that expenditures must follow purchase-request procedures and building approvals; purchases over $500 require central-office sign-off. Staff said they can provide auditors' rollup reports showing starting balances, revenues, expenditures and ending balances by club account and would include a summary in the upcoming board briefs.
No changes to signature authorizations were made at the work session. The finance director said she would prepare a report for board briefs this week to give members a clearer picture of activity-account balances and who currently has check-signing authority, so trustees can make an informed decision at the regular meeting.
