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Board moves to revise procurement policy 6220 after audit concerns; motion passes
Summary
Trustees voted to revise Board Policy 6220 (bid/RFP requirement) after staff described redline changes prompted by auditing procedures and a past contracting example. A motion was made, seconded, and approved in open session; no roll‑call tallies were recorded in the transcript.
The board considered and approved a revision to Board Policy 6220 governing bid and request‑for‑proposal requirements after staff cited new auditing procedures and a recent contracting example.
Speaker 1 explained the redline edits and said the changes responded to audit expectations: "One that really stands out in my mind is f, Interlocal Cooperation Act... anytime we contract services with somebody who has a state bid, we still need to do our due diligence to make sure that they're doing following the law," she said, citing the district’s KCDA‑contracted stadium services as an example where due diligence was insufficient. The presenter said the edits also address noncompetitive procurement thresholds and reporting for women‑ and minority‑owned businesses.
Trustee Speaker 4 moved to revise policy 6220 and Speaker 2 seconded. "All those in favor of revising board policy 6 2 2 0, say aye," Speaker 2 called; the transcript records assent and no objections, and the chair stated the motion passed. The board did not provide a roll‑call vote in the record. The presenter said Jan (staff) is preparing for the district audit and the policy updates reflect that review.
Board materials indicate the policy edits are intended to align procurement practice with state auditing expectations and to clarify thresholds for noncompetitive procurement. The district plans to finalize corrected presentation slides and distribute the updated policy language to trustees.
