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Staff analysis: current commission support costs about $14,000 annually; consolidation could lower that
Summary
Staff gave a rough accounting of clerk and support time for existing commissions (estimated about $14,000 per year under current meeting frequency) and compared scenarios such as quarterly meetings or consolidated commissions that would reduce annual support hours and costs.
Staff told council they had put together a ballpark estimate of city-clerk and support time for commission meetings under existing ordinances. Using hourly assumptions and typical preparation/posting/minutes tasks, staff estimated current annual support for commissions near $14,000. The analysis compared options: meeting every other month (roughly half the cost), quarterly meetings, or full consolidation (fewer meetings but potentially higher per-meeting support needs).
Council members noted those figures were illustrative and requested more formal modeling and outreach to current commissioners. Staff said they could adjust meeting frequencies (quarterly or combined) to reduce the burden; council asked staff to return with a clearer comparison and recommended a study session with commission chairs to refine goals and workload.
