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Board approves travel reimbursement cap for out‑of‑state administrator candidates
Summary
The board authorized reimbursement of travel expenses for out‑of‑state candidates being brought to McMinnville for interviews, setting a cap discussed as up to $750 per candidate; staff estimated typical costs (airfare, hotel, rental car) could be under $1,000 per candidate.
The board approved a reimbursement policy to cover travel costs for out‑of‑state applicants invited to interview for the open city administrator position. Staff explained typical expenses—airfare, hotel, rental car and food—and estimated that bringing a candidate from states like Washington or Utah could mean airfare of roughly $400–$600 with additional car and lodging costs.
"I think that you could probably get it for less than 1,000 per candidate," the staff member advising on hiring said, describing options to consolidate interviews to reduce trips. Later in discussion the board set a reimbursement cap recorded in the transcript as "up to 7 50"; the board moved and the motion passed. Staff said some applicants might decline to travel at their own expense and that the hiring committee would determine which costs to cover.
The board did not record a detailed per‑line reimbursement policy in the transcript; staff will finalize travel procedures with the hiring committee and process reimbursements accordingly.
