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Committee recommends negotiating with Pike Industries to add culvert and ditching work to existing paving contract
Summary
Members discussed adding culvert and ditching work for Fairbanks and Hardscrabble as a change order to Pike Industries' existing contract, or putting out a short RFP; speakers urged safeguards and price-holding if negotiation proceeds.
Committee members debated whether to give Pike Industries the option to perform culvert and ditching work as a change order or to run a separate short-notice RFP. Seasoned members argued that because Pike was the low bidder on related paving work and is already mobilized, negotiating a change order might be efficient if the company will hold its price. One participant cautioned against handing additional work to the incumbent without safeguards and transparency.
"Perhaps we may just wanna negotiate with Pike Industries to add that culvert work and ditching...as a change order to their existing contract," one committee member said, arguing it could avoid re-bidding and mobilization delays. Others responded that any negotiation should secure the same or similar price and include documentation so the town can show it considered competition before awarding change orders.
