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Council approves moving forward with Live Oak Lane repairs, seeks bids for ~$250K project
Summary
After an engineer assessment, the Hays City Council approved moving forward with repairs to Live Oak Lane, endorsing a 2-inch mill-and-overlay approach and asking staff to prepare procurement documents and a bid alternate to match budget constraints.
The council voted to approve repairs for Live Oak Lane, following an engineering windshield survey that ranked the road as the current priority. The engineer recommended a 2-inch hot-mix mill-and-overlay to address base failures and provide a long-term fix; because available local funds total about $250,000 but the all-in overlay estimate was near $300,000, the engineer recommended a $50,000 bid alternate so the council can choose scope at bid opening.
On the recommendation, the council member moved to proceed with the Live Oak Lane repairs contingent on final budget review and vendor selection; the motion was seconded and approved. The engineer explained trade-offs: "2 inches is what I would recommend is a metal. Not because you have a lot of track or heavy track, but you have soils that move around." Council asked staff to prepare procurement documents, incorporate the bid alternate, and return with final cost details before awarding a contract.
Council also discussed not combining overlay work with a future drainage reconstruction to avoid redoing pavement; staff will manage sequencing in procurement.
