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Clerk asks council to approve disposal of older town records; council cautions check retention rules
Summary
Clerk Ashley Martin presented a box of records from 2014–2016 flagged for disposal by a previous clerk; Krista Nemitz advised checking the state's records retention list before disposal, particularly for bank statements.
Clerk Ashley Martin told the council she had a box of documents pulled from the file cabinets by a previous clerk that may be eligible for disposal. The box contains claims, utility billing paperwork, bank statements, payroll worksheets, voided checks, chlorine worksheets and invoices dated 2014–2016.
Krista Nemitz told the council the bank statements should be double-checked and that the state records retention schedule should be consulted before disposing of financial records. The council did not immediately approve destruction at the meeting and asked the clerk to verify retention requirements and return with a recommended records-retention disposition list.
