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Woodbury selects OpenGov for townwide ERP in five-year, multi‑phase contract
Summary
The Board of Selectmen voted to award a five‑year enterprise resource planning (ERP) contract to OpenGov after a multi‑month evaluation; the agreement establishes phased implementation, fixed implementation pricing, and a year‑by‑year cost projection the board authorized the First Selectman to execute.
The Woodbury Board of Selectmen voted on July 28 to award a five‑year enterprise resource planning contract to OpenGov, authorizing the First Selectman to execute the agreement. The motion to award the contract passed by voice vote after a presentation summarizing a structured evaluation that compared OpenGov and Tyler Enterprise ERP.
First Selectman Paul Zolpa moved the award and outlined the contract cap schedule in the motion, saying the contract would be authorized with costs “not to exceed $195,000 in year 1, $77,000 in year 2, $80,000 in year 3, $84,000 in year 4, and $89,000 in year 5.” The town’s evaluation team emphasized implementation support and automation as deciding factors. The team noted that OpenGov’s fixed implementation pricing reduces the risk of unexpected consulting charges and that OpenGov offered migration support for historic data.
OpenGov’s regional representative Jack Regnoni told the board, “we serve over 2,000 partnerships across the country,” and said the company has experience helping towns migrate financial and payroll data while assuming a substantial share of implementation work. The evaluation considered both product functionality and references. Town representatives said Tyler’s proposal had higher first‑year and implementation costs and a heavier town workload during implementation in comparison.
Board members and finance representatives emphasized the project’s operational goals: improved invoice processing, enhanced budget tracking, stronger audit trails, and reduced manual work. Nairi, the fiscal office lead referenced during the discussion, and board finance members described the town’s current processes as heavily paper based and said a modern ERP will help with budget controls and year‑end closings.
The board approved the motion by voice vote. The evaluation team presented a target September 2027 go‑live for the full suite (financials, budgeting, payroll and human capital management) with phased configuration beginning in the month after contract execution.
Next steps include finalizing procurement through the Sourcewell cooperative contract, completing a statement of work, executing a purchase order, and launching the multi‑phase implementation with department engagement, data conversion, staff training, and testing.
