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Board examines thousands in misdirected assessments, vows cleanup
Summary
Leilani Estates board members reported dozens of assessment notices were returned to sender and noted inconsistent billing for lava lots; the board directed committees to reconcile records and prepare reimbursements for misbilled owners.
The Leilani Estates Community Association board spent significant time probing a backlog of misdirected and inconsistent assessment notices, which members said left dozens of owners unbilled or billed improperly.
The Chair said many notices "came back as sent returned to sender," that staff had not researched the causes, and warned of the financial scale: "Even even if it was 1 lot per person, that's like $1,314,000," a figure raised as an example of potential exposure. Committee members and staff described a cleanup effort to reconcile old system records and identify accounts that should not have been billed. One committee member said the old balance sheet shows about $690,000 attributed to billing people who should not have been billed.
Board members discussed inconsistent bill amounts — examples cited in the meeting included some historic bills around $42.43 and many at $100 — and described a plan to assemble a reimbursement list for owners who were charged in error. The Lava Lot Committee was tasked with defining which parcels qualify as "lava lots" for assessment purposes and producing recommendations so the board can adopt a consistent policy.
The board agreed to continue reconciling county records, TMKs and office lists to update owner information and to prepare communications for owners who need corrected assessments. No formal motion to adopt a new assessment policy was recorded during the discussion; the committee will return with recommendations for a future board action.
