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Data collection and program storytelling: tips for stronger reporting in the FY27 tribal plan
Summary
Presenters urged tribes to decide early on simple, consistent methods for tracking services (counts, dates, referrals, outcomes) and to pair numbers with community context to tell the story of impact in annual reports.
Presenters recommended that tribes decide early which program and fiscal data to collect so reporting is accurate and sustainable.
"For each major activity supported with CSBG funds, think about the basic information that may be useful later," Jocelyn Doyle said, listing examples such as number of individuals or households served, types of support, dates, target population, referrals, and notable outcomes. She advised simple, consistent tracking processes and saving illustrative examples that demonstrate impact for use in annual reporting.
Speakers said pairing quantitative counts with concise narrative context (barriers addressed, changes observed, lessons learned) improves the credibility of reports and makes it easier to explain how CSBG funds produced local results.
