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Board rejects bids for East Wing air-handler project after costs exceed budget
Summary
The board voted to reject bids for an East Wing air-handler replacement after the lowest responsive bid returned at roughly $1.49 million — about 11% above the February construction budget — and directed staff to reassess scope and return to finance.
The Darling Hospital Board voted to reject bids for the East Wing air-handler replacement after management reported the lowest responsive construction bid of approximately $1,490,000, roughly 11% higher than the construction budget approved in February.
Ben explained the bidding results and noted the total project cost would be about 10% over the prior approval. Board members asked why contingency percentages rose with the bid and whether other air-handler units should be reviewed. The finance committee chair recommended rejecting the bids, re-evaluating scope, and returning to the finance committee with options; Director (speaker 7) moved to reject the bids and Director (speaker 8) seconded. The motion passed by voice vote.
The board emphasized the need to balance the project's urgency with other capital priorities and directed staff to pursue a faster re-bid or scope review through the finance committee before returning to the board.
