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County readies records storage move and approves ARPA payment for scanning project
Summary
Commissioners heard an update that new shelving for the records-storage area will be installed imminently and agreed to an ARPA payment of $12,063.99 to advance a scanning project; staff discussed using movers to transfer bank and clerk records and considered copier lease implications.
Adams County gave staff the go-ahead to finish outfitting the record-storage room and approved an ARPA-funded payment for a scanning project related to moving records.
Rick, a facilities staffer, said racking and shelving are due to arrive and that the clerk’s records will be moved the week of Aug. 24. He told commissioners the crew is coordinating with movers and that permanent records will be clearly labeled for retention or purge dates. "I believe we're down to, putting the racking in the shell beater…So hopefully by end of next week or sometime, that'll all be done," Rick said.
Separately, staff asked to pay $12,063.99 from ARPA now to save $196 on a Mastercard payment for the scanning project; commissioners approved the early payment. The board also discussed whether to add a copier in the storage area, with counsel recommending any new machine request be presented formally with a funding source because adding equipment creates ongoing maintenance costs.
