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Board of Bids and Contracts approves three-year food services contract for adult residential and work-release program
Summary
The Board of Bids and Contracts voted Jan. 2 to award a three-year contract, with two one-year renewal options, to Summit Food Service LLC to provide three meals daily at Sedgwick County's adult residential and work-release facility; funding comes from grants, general funds and client reimbursements.
The Board of Bids and Contracts on Jan. 2 approved a negotiated contract with Summit Food Service LLC to provide three meals daily to the county's adult residential and work-release facility for an initial three-year term with two one-year renewal options.
Jamie O'Loughlin, purchasing staff, told the board the request for proposals was evaluated on six weighted components totaling 100 points and that a committee including Department of Corrections representatives recommended accepting Summit's proposal. "On behalf of the Department of Corrections, I recommend accepting the negotiated proposal from Summit Food Service LLC and establishing contract pricing for three years with two one-year options to renew," O'Loughlin said.
The contract covers meals at the facility located at 623 E. Elm in Wichita. O'Loughlin said the vendor will provide three meals daily with an average daily meal count of about 292 and an annual meals estimate of roughly 107,000. Board members asked how the new pricing compares with the sheriff's contract; O'Loughlin said Summit previously provided meals under a piggyback arrangement with the sheriff and that she would follow up with the sheriff's specific negotiated rate.
Sasha Teal, a Department of Corrections representative, explained funding for the contract is split between grants and general-fund dollars and that client reimbursements cover part of the cost. "The purchase is a split between grants and general-fund dollars and then reimbursed by the client," Teal said. Teal also said the department requested menu and delivery changes to provide higher-quality, fresher food, including hot breakfasts and snack lunches for residents who leave the facility to work.
A committee member moved to accept the negotiated proposal and establish the contract pricing; Teal seconded the motion. The chair conducted a roll-call vote: Tim Myers, Brandy Bailey, Philip DeVoe, Anna Meyer and Russell Reeves each answered "Aye," and the motion passed.
No other items were brought before the board, and the meeting adjourned.
