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Council approves $144K sole-source IT upgrade; DHS cyber grant covers majority of cost
Summary
Council approved a sole-source IT infrastructure upgrade with Stanley Systems for roughly $144,425, funded largely by a Department of Homeland Security cyber grant with a roughly 30% city cost share (city responsible for ~ $44,000); staff described licensing and a 36‑month managed detection line item.
The council approved a sole-source purchase with Stanley Systems to modernize city IT infrastructure, including server replacement, migration to current Microsoft platforms and cybersecurity monitoring. Shane Mortimer, marketing director, said the project was awarded a Department of Homeland Security cyber grant placing the city in a cost‑share year with a 30% share, leaving the city responsible for just over $44,000 of the estimated $144,425 project cost.
Mortimer explained the grant includes a 36‑month managed detection and response licensing line item; "it's $450 per month," he said when answering a question about recurring costs, and the 36‑month total for that line item was shown on the quote as $16,200. The council discussed urgency, the city's current use of deprecated servers and insurance through OMAC that covers cyber incidents. The motion to approve the sole‑source expenditure carried with a roll call; one council member (Alexander) recused on the final vote for that item.
