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Committee flags prior-year invoice backlog; local ice-cream vendor still awaiting payment
Summary
The finance committee recommended approval of multiple prior-year invoices across departments and discussed procedural fixes after a local vendor (Gurley's Ice Cream) was still unpaid months after Civic Day; chair criticized the delay and asked the city to fix invoicing to avoid harming small local businesses owned by people of color.
The finance committee on Sept. 9 reviewed and recommended approval for a group of prior-year invoice payments across multiple departments. City officials repeatedly described situations in which turnover, clerical errors or vendor-acquisition issues led to invoices falling into prior fiscal years, and department leaders outlined steps to prevent recurrence.
CIO David Goodrich said one IT invoice for monitoring software fell off a vendor’s radar and another was tied to an E-rate submission error; he said the law department would pursue recovery from the E-rate consultant where appropriate. Police Director Wisdom described implementing a departmental invoice box and aligning procurement processes to reduce missed invoices.
Chair Jake Wilson highlighted a small local vendor left waiting after Civic Day. "I'll point out a business owned by a woman of color. And they're still waiting on payment for an event that happened, you know, back in April...we gotta fix our invoicing," he said, urging the city to address payment timeliness for local vendors. The clerk then grouped seven small items (16–22) for recommendation and the committee recommended approval for the listed items.
