Board asks staff to propose countywide process for permitting use of county time and resources for non‑County events

The Maui County Board of Ethics on May 13 voted unanimously to ask Executive Director and Legal Counsel Lauren Akitake to prepare a recommended process for policies and procedures governing when County resources may be used to support non-County events or charitable activities.

EDLC Akitake told the board that Maui’s Charter generally restricts County resources to official county business and that the absence of a formal policy creates a risk of inconsistent decisions and potential misuse. She described Honolulu and State examples where a “community-wide benefit” designation permits government support for nonprofit or charitable events while maintaining ethics safeguards. The board agreed a carefully designed policy could allow participation in community-benefit activities without sacrificing transparency or accountability.

Chair Michael Lilly moved the board authorize Akitake to present a recommendation. Member John Hauʻoli Tomoso seconded and the motion passed by unanimous vote. Members indicated the proposed work should clarify which uses of staff time and equipment are allowable, identify necessary safeguards around fundraising and sponsorships, and provide a consistent decision-making process across departments.

Board members emphasized the need for clear written procedures rather than ad hoc determinations. Akitake said the recommendation would address decision criteria, documentation practices and oversight mechanisms to reduce appearance-of-favoritism risks.