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Board reviews procurement thresholds, contract oversight and charter-school financial impacts
Summary
District staff reminded the board of procurement rules, superintendent approval limits and procurement-dollar thresholds; they also discussed charter-school contract percentages and a statutory cap on students attending online charters that influenced the district's decision to create its own hybrid program.
Finance staff reviewed procurement rules and approval thresholds under Oregon law and district policy, emphasizing that purchases under $25,000 should still seek quotes, that purchases between $25,000 and $250,000 typically require three quotes, and that purchases $250,000 and above require a formal RFP process. The presenter said the superintendent approves procurements up to $150,000 and the board approves procurements above that level. "Between 25,000 and 250,000, you need to have 3 quotes," the presenter said.
Board members also discussed charter-school finance: staff noted two charter contracts where the district retains roughly 19% and 20% for services and that state rules allow districts to cap the percentage of students attending online charters (staff cited about a 3% threshold for limiting outflow). The district said it has developed an in-district hybrid program to give families an option and help retain enrollment and funding.
