Council presses volunteers and donors for documentation on bike‑park costs; staff reports $54,878 in city net expense

Staff presented a reconciliation of the bike‑and‑skate‑park receipts and expenses and reported a city net expense of $54,878.30, with roughly $36,743 already paid from city funds and outstanding vendor invoices that remain unapproved. Staff said some invoices (including a large $113,000 submission) are under review and that the city has not approved significant portions because supporting contract documentation and receipts were not provided. Council emphasized that public funds cannot be disbursed without adequate documentation and suggested firm deadlines for donors and volunteers to produce needed invoices, receipts and evidence of contractual arrangements.

Council and public speakers were sharply divided on next steps. Some urged immediate survey work and volunteer cleanup to preserve remaining assets and prepare for a technical topographic survey (staff quoted a $4,000 cost estimate for the survey). Others stressed legal and insurance risks, questioned whether work was performed by licensed contractors and called for a pause until the city can verify invoices and authority. "But you'll notice that when we get to the bottom, the city has a net expense right now of $54,878.30," staff said during the briefing. Council directed continued staff review, requested donor documentation within a near timeline (staff suggested a 60‑day window), and authorized limited volunteer site cleanup preparatory to surveying if donors commit to funding the survey and required documentation is produced.