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Board reviews move to two-year account renewals and strict AI data safeguards for staff
Summary
The board considered changing patron account renewals from annually to every two years to reduce staff time, and heard a staff data safeguard proposal prohibiting uploading patron personal data into AI tools or accessing it offsite without authorization.
Board members reviewed proposed changes to the circulation policy that would alter patron account renewal frequency from annually to every two years. The change aims to reduce staff time spent on renewals and lower patron frustration; the board discussed limited exceptions for nonresidents’ digital access potentially extending an extra year, though details remain under evaluation.
Additionally, the board reviewed a staff-protection measure: staff are prohibited from uploading personal patron data into any artificial intelligence tools, downloading it for any purpose, or accessing it outside library premises or authorized offsite services. The policy language was discussed but not adopted on July 21; staff will return with draft wording and implementation procedures.
