Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Festival Planning topic
No spam. Unsubscribe anytime.
Village committee finalizes key logistics, rental down payment for July 4 festival
Summary
The public affairs committee set festival hours, confirmed rentals and agreed to a 50% down payment of $772.50 for equipment. Staff outlined volunteer needs, required generators for inflatables and next steps for marketing and volunteer recruitment.
The village public affairs committee settled major logistics for the July 4 parade and festival, including a tentative festival window and equipment rentals.
Chair (Speaker 1) led the discussion and staff (Speaker 3) reviewed the rental inventory — tents, tables, chairs and the snow-cone machine — and told the group a 50% down payment of $772.50 is required to secure the rentals. “We’ll have to pay $772.50 as a 50% down payment,” Staff member (Speaker 3) said, noting the balance would be processed near the end of June.
Committee members agreed the rentals include generators and other vendor-supplied equipment required for inflatables and concessions. Volunteers and high-visibility vests were discussed as part of on-site staffing; staff said vests are available in the office and asked the group to estimate how many to pull for the event.
The committee discussed the festival schedule and programming that might keep attendees later in the afternoon. Several members said historically crowds thin after early afternoon unless there is continuous programming; the group tentatively agreed to plan programming through about 4:30 p.m. to coincide with evening dinners and the lead-in to fireworks.
Next steps included finalizing the vendor list, completing the deposit to lock rental items, and circulating volunteer assignments and a finalized schedule.
