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Board hears options for hybrid meetings, streaming and archiving; costs vary widely
Summary
Officials discussed options to improve meeting livestreaming and hybrid participation, hearing that equipment choices range from modest (under $5,000) to more comprehensive installs (tens of thousands). Board members proposed a working group to scope needs, costs and potential funding sources.
A presenter described several approaches to improving meeting livestreaming and archiving—ranging from a simple per‑meeting staff solution to fixed mounted cameras and a full hybrid participation system—and said costs can range widely depending on the desired features. "You can spend anywhere from $3,000 to a $100,000," the presenter said while explaining differences between static camera systems and full hybrid-room AV installations.
Board members discussed long-term maintenance, recurring costs and whether smaller meeting rooms should also be equipped. Several board members suggested forming a small working group (select board member plus staff and GNET representatives) to produce a budgeted proposal and to investigate grant opportunities or building-reserve funds to offset costs. The board asked staff to return with a scoped proposal and cost estimates for review.
