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Parks staff reports program signups but flags unpaid registrations and budget gaps
Summary
North Vernon City parks staff said summer programs closed with finalized signup numbers but noted unpaid registration balances, missing expense line items for all‑star jerseys and potential shortfalls for uniforms and umpires as fall leagues approach.
Parks staff member (S2) summarized recent recreation programs — golf, baseball, softball and adult leagues — and said final signup numbers are available in the department’s printed report. Staff told councilors several registrants still show balances because fees were not charged at the initial sign‑up and that the department has begun emailing those families about payment.
"When I added the balance to everyone's account, I sent an email," staff said when describing outreach to unpaid registrants. Staff emphasized short timelines: the draft is scheduled at the library and rosters must be set before play begins. Council members asked whether staff had called unpaid families; staff said follow‑up calls had not yet been made.
Councilors and staff also discussed line‑item gaps in the summer expense sheet: staff said all‑star jerseys were not yet recorded and that the softball supervisor pay had not been spent. On projected program costs, staff noted about $3,600 remains in the baseball program for uniforms and equipment and roughly $2,800 earmarked for umpires, which may be insufficient depending on final team counts. Committee members pressed for clarity about collections and for stronger upfront payment practices to avoid repeat shortfalls.
